How charity fleet services
save you money?

The squeeze is on. We’re seeing eye-watering price rises in, well… pretty much everything, from fuel and heating costs to essential household staples. So if ever there was time to take a long hard look at your finances and tighten belts, that time is now. 

When you’re running a charity, it’s never been more important to prioritise your spending, reign in unnecessary outgoings and earn every penny of income possible.

Read more: The 7 Biggest Charity Fleet Challenges of 2023 (and How to Overcome Them)

Reducing Your Fleet Service Costs

If running fleet services has never struck you before as a good way to cut costs (and attract more donations) then just take a quick look below to see the many ways new technology can help your charity avoid falling victim to that deadly combination of inflation and recession.

  • 25% wear, tear and fuel savings – with real-time live tracking and weekly KPI reports on driver performance and efficiency
  • Scheduled maintenance and MOTs – so you’re always legally compliant
  • Emissions offset – our Just One Tree initiative offsets carbon emissions to make every mile you drive carbon neutral
  • Fleet Cost Savings That Add Up… and Up… and Up!

Fuel Savings

With real-time job and route optimisation and live vehicle tracking.


Insurance premiums reductions

smart, real-time coaching that keeps drivers safe, vehicles safe and your insurance low.


Increase in Gift Aid penetration

With automatic Gift aid consent capture and EPOS integration

Logistics for charities

A quick and often overlooked efficiency win is logistics. Efficiencies that don’t just have the potential to radically reduce your fleet running costs, but that also give your drivers a safer, more rewarding job (and let’s face it, with good people so hard to find these days, anything that can encourage them to join you and stay has got to be a good thing).

We’re talking about Fleet Management Systems.

A fleet management system is able to automatically:

  • Monitor locations – for more efficient collections and deliveries
  • Route plan – to save time and money
  • Schedule maintenance – and stop problems before they become major issues and start costing money
  • Report on driving performance – for improved safety, fuel use and reduced insurance premiums
  • Keep you on top of all your certifications and licensing – so you’re always legally compliant

Future-Proofing Long Term Savings

A modern-day fleet essential, a good fleet management system will help reduce costs and risks plus improve safety across your entire operation. Not just today, but tomorrow too. 

Around since the 1980s, Fleet Management Systems (FMS) have been standard additions to most fleets as people began to realise the benefits of having all their fleet information in one place.

So why only drive a van, when you can drive a Connected Van? And imagine how useful a fleet management system created specifically for the charity sector could be.

Before looking at dedicated fleet management for charities, a quick word about the word on everyone’s lips at the moment – electric.


Charities and electric fleets

Of course, we’re all focused on the transition to cleaner, greener, electric vehicles – and the sooner the better. But don’t let that focus become a distraction.

With the price of electricity skyrocketing, supply chain and chip shortages blocking access to new electric vehicles and the ongoing issue of accessible charging points, for many charities, despite their best intentions, the transition to an electric fleet isn’t going to happen overnight.

It will happen, without a doubt, but the shift may take longer than most of us expected. Until then, there is one simple thing you can do right now to make your vehicles greener and more cost-efficient. You can adopt new fleet care technology.

And the great thing is, when you do transition to electric in the future you’ll be able to take your logistics technology and fit it to your new vehicles so your investment is never wasted.

EV electric vehicles charging

Fleetcare specifically for charities and non-profits

Tracking devices are usually hard wired into each vehicle to share real time reporting on fuel consumption, maintenance issues, driver behaviour, driving style, weather conditions and other important factors which may affect the safety or efficiency of the vehicle. Great for the safety of your drivers, great for your bottom line as you factor in new efficiencies, and great for the planet too through reduced emissions, wear, tear and waste.

All great. But when it comes to running a charity fleet system specifically, you’ll want much more functionality than just standard fleet management reporting.

man driving van

Telematics and fleet technology

You’ll want your live telematics systems to optimise your route planning, to monitor carbon emissions, and handle important pickup and collection information – things like delivery notes and customer signatures on an iPad. You’ll want to be able to take pictures of pickups and deliveries so you always have a secure visual record of exactly what’s onboard.

And very specific to the charity and non-profits – what about Gift Aid? How useful would it be to automatically capture Gift Aid signatures on the road and be able to enter them straight into your system? Imagine that – a simple, straightforward way to make sure you get every penny possible from Gift Aid donations and boost them by as much as 70%.

Read more: Why Insurance Companies LOVE Charity Fleetcare Telematics


How fleet services can reduce fuel costs

The equation is pretty simple – the fewer miles you drive, the less fuel you use – the less money you spend.

And that’s where real-time journey planning to help your drivers avoid traffic jams, road works and always take the most fuel-efficient route pays dividends.

But there are plenty of other opportunities to reduce fuel costs. Other driving variables that once you know they’re costing you money, you can do something about. For example, you can monitor, measure and manage speed, acceleration, braking, fuel level, tyre pressure and a range of other vehicle and driver performance data – all in the name of reducing avoidable fuel costs.


Save on Your “Hidden” Fleet Cost Too

And what about costs other than fuel? Things like insurance? Recruitment and retention costs? Reputational costs?

A dedicated fleet management system like Charity Fleetcare’s Connected Van helps reduce costs across the board.

  • Smart real-time coaching keeps drivers safe, vehicles safe and reduces insurance premiums by up to 25%
  • Driver training and accreditation through your fleet management system, not only contribute to reduced insurance premiums, as a recognised certificate of proficiency, they help to attract and retain quality drivers
  • The better your drivers perform the better your charity’s reputation
  • The easier and more convenient it is for people to donate gifts and Gift Aid, the more likely they’ll do it in the future
  • DVSA-compliant vehicle safety checks and cameras, MOT and maintenance scheduling not only keep your drivers safe, they keep you on the right side of the law and not faced with avoidable fines

Read more:
The New Driver Assessment and Training Certification for Charity Vehicle Drivers From Charity Fleetcare