Bringing a fleet together to achieve your overall goal

Fleet

Bringing a fleet together to achieve your overall goal

For a charity to operate, each moving cog has to work independently and in sync. From the volunteers in your shops to the fundraisers on the streets to the van drivers on the road, everyone has a part to play in your well-oiled machine.

You might have a different idea of which is most valuable, but we believe the core of your charity is your fleet. You could say we’re biased, but the fleet is the only way to get donated items from shop to customer or vice versa. If you want to achieve your goals, you need your fleet to work fluidly and flawlessly – every van and every driver.

Organising your staff

Let’s start with the drivers. Their job will be different every day. They’ll go to new places, meet new people, and who knows what strange items they’ll pick up along the way. Unfortunately, they’ll probably experience the same problems far too often. Traffic, road works, delays – all too frequent for their liking. It’s enough to put anyone in a sour mood.

But you need them at their best to deliver the best possible service. You can’t have them meeting donors with a foul attitude. There are ways you can make their lives easier (more on that in a minute) but you can still work on their morale.

Remind them why they’re doing what they’re doing. Whatever your cause is, it’s something worth fighting for. And don’t give them a vague notion, such as “you’re doing this to fight cancer” or “you’re doing this to help starving children”. Find an actual case study – an actual human being – they can connect with. A human face that shows what they’re doing matters.

Organising your fleet

If you want your drivers to be in a better mood, you can always give them the tools to get their job done right. A modern, efficient, environmentally friendly fleet is what you need. We know in charity, it can be tempting to save money by going for older models. But there’s a reason they call Euro 5 vehicles “dirty vans”. They are out of date and if you’re caught in a clean air zone operating one, you could be looking at a £1,200 fine.

It might seem like an expensive upfront cost, but choosing a Euro 6 van now will save you the hassle in the future. They are cleaner and more efficient, so you’re doing the right thing for your wallet and the environment.

You can also equip it with the latest technology with a host of tools your drivers will be grateful for. Even a simple GPS unit can help avoid unnecessary traffic delays. It can also help you at HQ keep track of where each vehicle is, who’s driving it, and what they’re upcoming stops are.

The greater good

It might seem counter-intuitive as a charity to spend money on your fleet. But it will actually help you bring in more money so you can help your cause. It comes back to what we were saying at the start – every cog needs to work smoothly. To meet your goals, you need to work at the most optimal. And to do that, your fleet needs to be the best it can be.

At Charity Fleetcare, we understand how important your fleet is to your operations. That’s why we’re dedicated to making it great. If you would like to discuss your fleet needs, feel free to get in touch on 0800 014 9797.

How updating your fleet technology can increase your efficiency

Fleet technology

How updating your fleet technology can increase your efficiency

It’s the early hours of the morning. Your driver has turned up for his next shift. Another day, another set of deliveries to pick up. So far, so normal for your charity fleet driver. Throughout the day they’ll hit traffic, barely make pick-ups by the skin of their teeth, and – hopefully – make it home in time for the news.

But it doesn’t have to be such a hassle. This doesn’t have to be a normal day for your drivers. If you invest in new technology for your fleet, you’ll recover from the short-term loss of cash in no time at all. Here’s what your driver’s day could look like with some simple technological improvements.

Before they leave

Before they set off, the first thing your driver does (after their morning brew, of course) is complete a simple DVSA-compliant vehicle safety check. Thanks to the on-board TomTom device, recording their checkup is effortless. A copy of the check is sent to management so you have everything you need.

Speaking of management, they’ll easily be able to see who’s in which vehicle, during what times, and where they’re going. Everyone is on the same page, meaning no time is wasted on chasing up vans or drivers.

Hitting the road

Pre-checks done, the driver can hit the road and pick up their deliveries for the day. Thanks to the TomTom Live Traffic, they can see where there are traffic jams in real-time. The GPS will guide them down a quiet, alternate route so your driver can get to where they need to be faster and safer.

While they’re driving, you know they’ll be safe. Front and rear cameras record everything that happens so if there’s an accident, you can back them up if it’s not their fault. And their GPS data feeds everything back to you. You can see where they are at all times. Need to send them an update? You can send them a message and the text-to-speech program will read it to them so they don’t get distracted.

Picking up deliveries

When your driver gets to their stop, even signing for the delivery is simple. Everything is signed for digitally so no paper is wasted. And once it’s logged on the system, you know where it is at every point until it’s dropped off.

And we would be remiss to not mention Gift Aid. The same tablet they sign will also automatically prompt donors to sign up for Gift Aid. This will bring in more vital Gift Aid donations; it could even double the amount you get!

Then it’s onto the next delivery. And the next one. And the next one! Because you’re saving so much time thanks to the GPS, you can pick up more donations than you used to. More donations mean more money for your cause, which you can’t complain about. Then it’s back to the depot and your driver is done for the day. With such an easy-to-use van, they won’t be able to wait for their next shift.

Technology is there to make our lives easier and our operations more efficient. If you’re looking for a simple way to add value to your charity, consider upgrading your fleet today.

At Charity Fleetcare, our focus is on making your fleet the best it can be. Whether you’re leasing or hiring, we can upgrade your fleet technology so you can increase your efficiency and bring in even more donations. If you’d like to find out more, get in touch on 0800 014 9797.

Why a monitoring system is just what your fleet needs

Monitoring system

Why a monitoring system is just what your fleet needs

If you’re running a fleet and not monitoring it, then what are you doing? You’re missing out on so much useful information! By now you’re probably used to the routine maintenance and health checks, making sure it can make it from A to B and back to A again. You might think you’ve got enough to think about without an entire monitoring system. Not to mention the fact you’re trying to run a charity.

But a telematics monitoring system can actually make those other jobs easier. You can monitor every aspect of your vans and use that information to adjust your operations for the better. There are many benefits to such a system; let’s take a look at some of them.

It can help you cut down on fuel

One of the key points of a telematics system is it helps you drive more efficiently. Depending on how deep you analyse the data, you can see which speeds use the least fuel and how braking practices affect overall fuel consumption. By cutting down your fuel usage, you benefit in two ways.

Firstly, you save money. The less fuel you use, the less frequently you have to refill the tank. Also, better driving habits that lead to less fuel consumption also put less strain on your vehicle, meaning you spend less on repairs.

But it also has the added benefit of being environmentally friendly. As a charity, you always want to do what you can to better society. But cutting down on fuel, you’re putting fewer toxins into the environment, leading to a cleaner, greener world.

It can help make your drivers better

We touched on it in the last point; telematics allows you to see how your drivers can be better at their job. You don’t need to reprimand them – it’s constructive feedback on how they drive. Harsh driving – which can include sudden braking or wild veering – can take its toll on your fleet, using more fuel and decreasing its lifespan.

You can use your monitoring data to show your drivers where they’re going wrong and roll it into a larger driver training programme. It also shows your staff you’re invested in their training, making them feel more appreciated in the team.

It can help with your operations

The main point to use a monitoring system is to help improve your wider operations. And it does this in many ways. At the centre will be the GPS system, which will let you know where your vans are at all times. This means you have real-time access to where they are on their route and can see where the drivers are losing time.

More than this, you can also use this GPS data to help them avoid traffic. Most modern systems will integrate with traffic updates and guide your drivers down a quieter route. This means they can hit more stops, meaning you benefit from more donations.

Ultimately, all of this will help your drivers stay safe. By encouraging better driving and keeping track of them at all times, you can ensure they make it back to their families safely. There are no downsides to monitoring your fleet, so why not finally make that jump?

At Charity Fleetcare, we have state-of-the-art fleet solutions that can help you make the most of your vehicles. Our Connected Van service can equip your fleet with the latest tech or help you find the perfect vehicle for your fleet. If you would like to know more, feel free to get in touch on 0800 014 9797.